Pay Calendar. Clinical study tests drug that may prevent cancer metastasis. COI Eliminated or Managed** ** Other processes, such as required IRB approval for human subjects research, are not included on this timeline, but may be required for final approval. It is everyone's responsibility to ensure successful compliance organization-wide. P |  615.343.7266 » Kronos Cloud (version 8.1.4) Kronos is Vanderbilt's electronic time and attendance system used by most hourly staff to record worked time and flexPTO using … Annual Certification Completing PCI compliance certification is an annual requirement, starting when the merchant account is opened. This includes understanding and following Medical Center policies and procedures, which are designed to follow the laws, rules, and regulations that govern the healthcare industry, and by doing the right thing and speaking up when unethical, illegal, or unsafe activity is known or suspected. Our office mission is to ensure and promote the highest standards of business ethics. The Office of Faculty Affairs assists Vanderbilt University School of Medicine (VUSM) faculty members in remaining compliant with state and federal laws, accreditation standards, and VU/VUMC policies related to their role in the VUSM. According to Hickson’s office, as of Dec. 1, employee compliance rates for all four mandatory vaccinations stood at 99.9 percent. Annual Radioactive Material Safety Training, Initial training requirements are described, Staff who operate the LINAC accelerators in Radiation Oncology, Radiation Oncology Annual Accelerator Operator Safety Review for Therapists. Fit-testing annual compliance deadline set for Thursday, June 16. This list should not be considered to be exhaustive; suggestions for additional references may be submitted to the PCI Compliance Office. Auda Hutto Senior Administrative Assistant 615-322-2165 auda.hutto@vumc.org See also: Compliance. All safety training must be completed before beginning work where exposure to hazards and/or injury to staff or patients could occur. The following policies, documents and definitions have been identified as having a relationship with Vanderbilt's PCI Compliance efforts. BEFORE executing any contract or making a purchase of any software application used for accepting payment/credit cards, a Merchant Department Responsible Person (MDRP) must complete this Request to Process Payment Cards form (Request to Process Payment Cards) and submit it to the PCI Compliance Office. While federal award compliance is a high priority for the VUMC Finance Sponsored Projects team throughout the entire year, the UG audit process for FY 2018 began with interim work during April–June and resumed with … Annual compliance activities will be listed and tracked in a new Compliance Portal. Welcome! Masquerade jewelry and accessories sale on Thursday, June 16. The VCC will assist and offer consultation for agency audits and will comply with all IRB, sponsor, and other institutional reporting guidelines. You may need other training that is not listed here, and you must complete requirements before your annual performance review. Initial Training for these topics is included in the assignments made to VUMC new staff in online orientation training assignments. Performance Central, the online training and the Compliance Portal are now available. Safety & Compliance Training for Vanderbilt Visitors, Contractors and Clinical Students VUMC Annual Requirements for Staff Regularly Scheduled Training Calendar Vanderbilt University Medical Center is committed to principles of equal opportunity and affirmative action. Related Vanderbilt Policies. Logoff and lockup computer, phone, and tablet when away. To do this, navigate to Oracle Learning, in the search box, type "Protection of Minors Annual Renewal," select the POM Annual Renewal course, "start learning," and complete. Work with confidential data where others cannot see your screen. Liaison for research compliance and effort reporting. Initial training is included in the assignments made to VUMC new staff in online orientation training assignments. Forward any suspicious phishing emails to: phishing@vumc.org. VUMC Employees and Patients -- are you looking for the VUMC Anonymous Reporting Hotline or other VUMC Office of Healthcare Compliance information? Any performance evaluations created will incorporate changes which are primarily on the Policy & Safety Compliance page. Staff who work in in-patient units, ambulatory surgical centers and/or clinics where there are medical gas zone valve or alarm panels, Medical Gas Safety & Emergency Response for System Failures, Staff who care for patients who receive Magnetic Resonance Imaging (MRI) scans, transport patients to an MRI scanner, order MRI scans, or who work near MRI machines, Staff who perform high level disinfection with Cidex OPA, Staff who perform high level disinfection with Revital-Ox RESERT, High Level Disinfection (Revital-Ox RESERT), Staff who insert, access, help maintain, and/or remove a patient's Central Venous Catheter (CVC), Staff who perform or assist with clinical procedures that use lasers, Staff who use, purchase, inventory or provide maintenance on powered Medical Equipment, Staff who use and/or help maintain the Pneumatic Tube System on the main VUMC campus, Staff who move, lift, transfer, reposition or transport patients, Staff who are present in the room while an x-ray machine is on, and, Staff who provide care to patients undergoing treatment with radioactive material. To achieve Honor Roll status, a home department must reach 100% compliance with the annual influenza requirement (documented vaccination or approved exemption). **You can self-enroll in most of the online courses listed here by logging in to the VUMC Learning Exchange and searching for the title of the course(s) you need. If you need to contact us, you can reach us at: Phone: 615.343.4759; Fax: 615.343.2176; Email: employeerelations.vumc@v umc.org; Mail: 2525 West End Avenue, Suite 500, Nashville, TN 37203; Compliance. VUMC Finance application. The following policies, documents and definitions have been identified as having a relationship with Vanderbilt's PCI Compliance efforts. Learn more by clicking here. Compliance Questions and Answers. Uniform Guidance FY18 Status: VUMC recently completed the annual Uniform Guidance (UG) audit with Ernst & Young (EY), reporting more than $375M on our Schedule of Expenditures of Federal Awards (SEFA). EOE/AA/Women/Minority/Vets/Disabled, A Word from the Medical Center Compliance Team, Vanderbilt Bedford & Tullahoma-Harton Hospitals, Process to respond to allegations and remedy problems, Enforcing standards through well-publicized guidelines, Helping to reduce any accidental or intentional violations of law, Detecting and immediately taking corrective measures if violations occur, Collaboratively advising and educating on compliance topics, Compliance officer and oversight committee. shanti.venkatraman@vumc.org; Brittiany Adams - Grants Manager See also VUMC Initial Training Requirements for New Staff. For a quick overview of Integrity in Action here at the Medical Center, click here. The Conflict of Interest field is directly linked to the Conflict Disclosure System (CDS), found through the Office of Compliance website.. Where are the annual compliance requirements located for School of Medicine faculty? Nuclear Medicine Technologists, Radiopharmacists and/or Lab personnel who work with radioactive material. Annual Certification; Resources; Contact Us; Home > Resources. Vanderbilt University is committed to the highest standards of ethics, honesty, and integrity in pursuit of its mission of education, research, public service, and in supporting health care through its affiliation with Vanderbilt University Medical Center (VUMC). Copyright © 2020 Part VIII Vanderbilt University Compliance Program and Standards of Conduct (Snapshot on 2/7/2020) A: Introduction. Online. To meet this goal, the due date to achieve … *Some items are required only once, some is required every year, and some is required at other intervals, such as once every other year or once every three years. Edie Wear, Learning Consultant 2525 West End Ave., Suite 214 edie.wear@vumc.org (615) 875-7235 Exciting opportunity in Nashville, TN for Vanderbilt Health as a Division Counsel - Compliance & Regulatory To enroll, login to the VUMC Learning Exchange and search for the course title. With the FDA’s guidance, the VCC works to maintain compliance with all regulatory authorities and laws through the E6 and Good Clinical Practices. Preparing Waste for Shippers of Regulated Medical & Pharmaceutical Waste, initial and subsequently once every three years, Staff who work in clinical, research or teaching laboratories, Other Topics: Protection of Minors and Cardiac Chest Pain Awareness, Working Safely with Human Materials in the Lab. Ask your supervisor if you are not sure which requirements you need to complete. Visit their website or contact them at (615) 343-7266 or email them at: compliance.office@vumc.org Links. Issues with this site? Assists investigators with grant application preparation. VUMC PCI Compliance The PCI Compliance Office (PCIO) serves the entire Vanderbilt community to oversee compliance management for credit card processing. Compliance Portal. Director, Faculty Training and Compliance Programs Faculty Orientation and Training Office 615-322-8384 shannon.ontiveros@vumc.org. Employee Relations. Staff at Vanderbilt affiliated off-site clinics who will need to prepare hazardous waste for shipment or sign a waste manifest. Remember: everyone must receive a flu vaccine before December 15 to stay compliant! On November 1, Vanderbilt patients will have new ways to see information in their medical record. Annual report to NIH (Submitted with Progress Report) Review Process - Departments * All relationships must be in compliance with the University and VUMC COI Policies. This year, we’re introducing the Department Honor Roll webpage! Project SEARCH seeks internship applicants Annual TB testing no longer required. compliance with Uniform Guidance and/or the sponsor’s requirements. I am committed to keeping VUMC patient and confidential information secure. Welcome . VUMC Annual Requirements for Staff Updated January, 2020 You may need other training that is not listed here, and you must complete requirements before your annual performance review. Exit Interview. E |  compliance.office@vumc.org, 1909 21st Avenue South Flu vaccination compliance at VUMC rises dramatically. The Employee and Labor Relations Team is … Safety & Compliance Training for Vanderbilt Visitors, Contractors and Clinical Students VUMC Annual Requirements for Staff Regularly Scheduled Training Calendar ***Please note that this website functions best in Google Chrome. Vanderbilt University Medical Center is committed to principles of equal opportunity and affirmative action. *The Hazard Communication Standard also requires initial & annual department-specific training, described on this page. FMLA. Goals should be entered and self-evaluations completed in the next few weeks. Uniform Guidance FY18 Status: VUMC recently completed the annual Uniform Guidance (UG) audit with Ernst & Young (EY), reporting more than $375M on our Schedule of Expenditures of Federal Awards (SEFA). • Ensure that subrecipient agreements include appropriate conflict of interest language and state whether financial conflict of interest requirements of the subrecipient or grantee apply. Vanderbilt University Medical Center has assembled a cross-functional team to help ensure the Nashville, Tenn.-based health system is prepared to comply with HHS' new interoperability rules Nov. 1. Compliance Welcome! Specifically, our office is tasked with: Our team ensures that The Medical Center implements and maintains an effective compliance program that includes the 7 key elements as follows: While we manage the day-to-day aspects of The Medical Center's compliance operations, you are compliance in action. Issues with this site? Staff who initiate, monitor and/or remove a restraint OR any staff providing direct care for a patient in a restraint. Policy on Technology and Literary and Artistic Works Where is the "Conflict of Interest" located? We are committed to complying with all federal and state laws, rules, and regulations. VUMC Compliance. WATCH THE 2020 VUMC SERVICE AWARDS VIDEO; Be a positive inFLUence! The compliance process includes the completion of a self-assessment questionnaire (SAQ), annual PCI compliance training and submission of an updated packet of compliance documentation to the PCI Compliance Office (PCIO). Our team ensures that The Medical Center implements and maintains an effective compliance program that includes the 7 key elements as follows: Compliance officer and oversight committee; Written code of conduct and policy; Regular training of employees; Process to … Notice:  The Laboratory Safety Curricula is the minimum annual training requirement for VUMC lab personnel. VUMC Patient Service Representatives (PSR) Appreciation week June 15-17 . The portal will display required items and once they are completed, this will be indicated in Performance Central. To date, nearly 1,000 VUMC … Resources Related Vanderbilt Policies. Resources . Located in the Baker Building under the direction of Business Services, this office daily works with Vanderbilt merchants to assist the department with their compliance requirements. Quick Links flexPTO. The VUMC Office of Research endorses the Vanderbilt University Compliance Program and its commitment to the highest standards of ethical and legal standards of conduct. Annual compliance requirements help ensure that all VUMC faculty and staff are appropriately following policies and procedures, which are designed to follow the laws, rules and regulations governing the health care industry. Compliance. Questions? Nashville, TN 37212, Or, meet the team and find other valuable information on our contact page, To view all Medical Center policies, visit PolicyTech, Copyright © 2020 VUMC Finance application. Dec. 17, 2015—As of Dec. 1, employee compliance with the influenza vaccination policy at Vanderbilt University Medical Center (VUMC) has reached 99.9 percent, up from 80 percent on Dec.1, 2014 Read more Chill out with free ice cream tomorrow. Online training is provided through the VUMC Learning Exchange, unless otherwise indicated. VUMC hosts 2nd annual … We make integrity a priority in everything we do. At VUMC all employees must be vaccinated against influenza, measles-mumps-rubella, varicella and hepatitis B. Merchants Setting up a new merchant account. Staff must complete this training prior to beginning work in clinical areas. 2011 Annual Evaluation Reminder - Important VPES Enhancements for PAF Responsible Individuals and VPES Supervisors As a reminder, staff performance evaluations are due April 30, (or by last business day of the month, Friday, April 29). Manages grant post-award expenditures and reporting. VUMC Finance application. Employee and Labor Relations is managed by Rochelle Johnson, Director, Employee and Labor Relations. EOE/AA/Women/Minority/Vets/Disabled, taff who operate fluoroscopic x-ray machines, Safety & Compliance Training for Vanderbilt Visitors, Contractors and Clinical Students, Environmental Protection & Hazardous Waste Management Training, VUMC Initial Training Requirements for New Staff, login to the VUMC Learning Exchange and search for the course title, OCRS N-95 Respirator Fit-testing program page, searching for the title of the course(s) you need, VUMC Staff Response to Emergencies (National Incident Management System - NIMS), Staff with Patient or Blood & Body Fluid Contact and staff who work in clinical and clinical support areas, 2020 FY Bloodborne Pathogens and  Infection Prevention, Staff with Patient Contact, even if it an individual is not working in a clinical role, Staff who handle hazardous waste (blood, body fluids, drugs, etc. VUMC recently completed the annual Uniform Guidance (UG) audit with Ernst & Young (EY), reporting more than $375M on our Schedule of Expenditures of Federal Awards (SEFA). Our goal is to accomplish our mission of education, research, patient care, and public service with excellence, integrity and responsibility. Request our Services. Refer to Lab Safety Training requirements  to determine if you need to complete additional training for other hazards present in your lab, such as radioactive material, biological hazards or lasers. ), Health Care Worker Fatigue and Patient Safety, Staff who are exposed endemic airborne diseases or work with hazardous drugs, Annual N-95 Respirator Fit-Testing & Training, Dates and times that fit-testing is available are listed on the, Staff who provide Clinical Emergency Response, RRT, Mock Code, Advanced Airway, Defibrillation (. amy.kinsey@vumc.org Shanti Venkatraman - Administrative Officer. F |  615.343.9138 Email: Helpdesk@vumc.org or call 34-3HELP VUMC Policies:Vanderbilt.Policytech.com. 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